The electronic invoice is an electronic document, not containing executable codes or macro-instructions, in XML format, transmitted electronically to the Interchange System, managed by Sogei, and sent to the Public Administration office to whom the invoice is addressed. The XML file must be equipped with qualified electronic signature and time reference. Within 15 days of issue, the electronic invoice must be digitally archived with up-to-date storage.
For more information: www.fatturapa.gov.it
HOW IT WORKS
With the electronic invoicing between individuals, businesses, associations and professional studios will be obliged to send and receive electronic invoices in the XML 1.2 format only, the same used for electronic invoicing to the Public Administration.
In order to send electronic invoices to Customers, it will be necessary to specify in the invoice document the PEC address (certified e-mail) of the recipient or its Recipient Code, ie a 7-digit alphanumeric code that is issued by the Interchange System.
In order to support companies, accountants and associations in the process of electronic invoicing between individuals, Indicom has accredited its channel to the Interchange System thus making available to its customers its Recipient Code on which to receive electronic invoices from suppliers.
The electronic invoice, once created in the requested XML format, will be digitally signed and sent to the Interchange System (Sdi), which will perform the necessary formal checks and forward it to the recipient.
The sending of electronic invoices will provide, as in the case of the PA, the return of an outcome in the form of an XML notification regarding the acceptance or refusal of the transmitted electronic invoice. The electronic invoices sent and transmitted, and the relative notification of outcome, must be kept digitally in accordance with the law for 10 years.
On the other hand, the receipt of electronic invoices will provide for the possibility to attribute an outcome to the electronic invoice received: in case of hesitation, the taxable person must generate an XML notification of acceptance or refusal of the electronic invoice and send it to the supplier.
The received electronic invoices can be imported into the management system used to facilitate accounting operations, reducing the time and the possibility of errors.
Furthermore, for the subsequent consultation and filing of documents, we use PARTNER.
Features of the IRIDEWEB Electronic Invoicing solution
a software solution proposed in Saas (Software As A Service) modality that facilitates the sending, receipt and digital signature of the electronic invoice:
- Certainty on the date of invoice, transmission and receipt, with a consequent reduction in payment times
- Elimination for time spent for the data entry of active and passive invoices
- Reduction of time required for archiving, searching and sharing invoices
- Elimination of inefficiencies related to the management of paper
- Automatic reconciliation with data contained in supply chain documents (orders, DDT, etc)
- Reduction of the risk of errors thanks to the immediate registration and settlement of VAT
- Optimization of financial management and resources dedicated to the administrative process
- Improvement of the relationship between customer and supplier